Writing Tips

From BCMpedia. A Wiki Glossary for Business Continuity Management (BCM) and Disaster Recovery (DR).
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  • Use Short, Direct Sentences, and Keep Them Simple
    • Minimize the use of long sentences as they may confuse the readers.
  • Use a New Heading to Start a Topic
    • Begin each topic with a new heading.
  • Use Short Paragraphs
    • Break long paragraphs into smaller blocks to assist comprehension.
  • Present One Idea at a Time
    • Do not place multiple thoughts or tasks into one sentence.
  • Use Active Voice Verbs in Present Tense
    • Avoid passive voice sentences as they can be lengthy and may be misinterpreted.
  • Start With a Verb
    • Useful Verbs
    • To have procedures with perfect grammatical sentences can be excessively wordy.
  • Avoid Jargon or Acronym
    • Explain any jargon or acronym used whenever it first appears in the document.
    • If you must use a term that is "unfamiliar," explain it for your readers the first time you use it.
  • Use Position Titles or People’s Name
    • Use position titles instead of personal names of individuals to reduce maintenance and revision requirements.

Back >> Guidance Notes to Complete the Plan Development Template

Back >> Guidance Notes to Complete the Pandemic Flu BC Plan Development Template