Difference between revisions of "Part 6: Vital Records v2.0"
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**Cross-reference to the function code from [[Part_1:_Identification_of_Critical_Business_Functions_v2| original function code assigned in Part 1]] | **Cross-reference to the function code from [[Part_1:_Identification_of_Critical_Business_Functions_v2| original function code assigned in Part 1]] | ||
− | =='''Description of [[Vital Records]]'''== | + | =='''Description of [[Vital Records]]''' (Col 3)== |
*Description of records, e.g. | *Description of records, e.g. | ||
**Board meeting minutes | **Board meeting minutes |
Revision as of 16:50, 16 January 2020
Contents
Business Function
- Name of business function.
- State a name or identifier (of up to 3 words).
- Cross-reference to the business function from original business function assigned in Part 1
Function Code
- The acronym for each business function and its serial number.
- This function number is used as a shorter form of unique identification of each business function within the entire BIA exercise and also as a cross-reference to the rest of the document.*For example, “HR” is the acronym for Human Resource Department and say, the function is "Payroll". The function number “HR-01” is CBF Number 01 (first of the series of business function) for HR Department.
- Cross-reference to the function code from original function code assigned in Part 1
Description of Vital Records (Col 3)
- Description of records, e.g.
- Board meeting minutes
- Any original or unique documents, plans, drawing, scanned images
- Backup passwords (in envelopes)
- Contracts, files
- Insurance policies, etc.
Media Type
- Identification of media type e.g.
- Disks,
- Tapes
- DVD-ROM, reports
- Forms
- Microfiche
- Servers
- Online replication to the alternate site
Location
- Identification of storage location of records e.g. cabinets, offsite locations, etc.
- Is it in the office? if there are multiple sites, where is it located? Is it on the Cloud?
In Whose Care
- The person responsible for maintaining or keeping the document.
- Notes (1): In Part 6 of the BIAQ, the guiding principle of this section is to identify the vital records which are unique or not replaceable in the event of a denial-of-access situation. Another important element is to identify any electronic vital records that are not adequately backed-up e.g. data kept in "C" drive or a set of tapes that are only backed up and taken offsite once a week